Purchasing and Receiving Coordinator
Lewiston, ME
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Job Description

Bates is one of the nation's leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.

Founded by abolitionists in 1855, Bates has been coeducational and has welcomed students regardless of race and ethnicity since its founding. The college's commitment to academic excellence, intellectual exploration, inclusivity, and engaged citizenship defines its character.

Bates offers a rigorous and highly personalized education that centers on deep and sustained interactions among students, faculty, and community. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate.

Bates has about 2,000 students from a wide variety of backgrounds. The student body represents 44 states and 53 countries; approximately 23 percent are domestic students of color, 7 percent of students are international, and 13 percent of all students are first generation to college.

The College has 210 faculty members and 750 staff and administrative employees. As one of the top employers in the state, Bates recruits its faculty and staff nationally, regionally, and locally. They consist of diverse individuals with a broad range of intellectual, professional, and personal experience.

Bates is proud of its deep roots in the Lewiston/Auburn community, an urban center with a demographically diverse population of approximately 65,000 people. With a rich industrial past, Lewiston/ Auburn has seen great transition in the last 30 years and offers opportunities for cultural enrichment and meaningful community-engaged learning and leadership. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, a small city enjoying an exciting economic and cultural revitalization. Bates is 35 miles north of Portland, 140 miles north of Boston, and 340 miles north of New York City.

The Position

Bates Dining, Conferences and Campus Events oversees campus hospitality services including student dining, catering, cash operations, and campus facilities scheduling. The Purchasing and Receiving Coordinator is part of a team whose responsibility it is to ensure that all items needed by the DCCE are in inventory. This position is directly responsible for receiving, storing and accounting for food/non-food items required by the operations. They also assist in invoice reconciliation, ordering and are directly responsible for the coordination of all food storage and receiving areas. This position ensures that departmental/college standards are maintained as outlined in the Dining Services Professional Guide, college handbook, sector-specific expectations/policies, 2014 Food Code and Maine State / Federal liquor regulations.

As such, this position calls for someone with the demonstrated ability to develop positive relationships with individuals and groups with varying backgrounds, perspectives, education, and skills. The ability to work as part of a dynamic management team who embraces communication and inclusiveness is essential to the candidate's success. Exemplary organizational, time management, negotiation and conflict resolution skills are a must as well as a demonstrated ability to teach others. Key accountabilities include:

  • Oversees the daily delivery, storage, and inventory of all food/non-food items.
  • Assists with invoice reconciliation, ordering, and rebate tracking.
  • Ensures that all food storage areas are properly maintained to include, but not limited to:
    • Cleanliness
    • FIFO Rotation
    • Labeling
  • Works closely with the culinary staff to ensure that purchasing/inventory/item information in CBORD is current/correct and is responsible for updating.
  • Oversees and implements HACCP program.
  • Checks temperature gauges of refrigerators and freezers frequently and reports any irregularities to the supervisor.
  • Practices proper cleaning procedures and all policies/procedures for safety and sanitation.
  • Ensures that sound environmental practices, composting, recycling and waste reduction are maintained.

This is a full time, 12-month position.

Job Type Full-time