Executive Assistant - Office of Enrollment Management
Pittsburgh, PA
Job Description

Chatham University

Executive Assistant - Office of Enrollment Management

Founded in 1869, Chatham University is a fully coed institution with an enrollment of over 2,200 students and over 60 undergraduate and graduate programs in our areas of excellence: sustainability; health & lab sciences; business & communication; and the arts & humanities. Chatham is the alma mater of environmental icon Rachel Carson (Class of '29), and is recognized as a leader in the field of sustainability, having been selected as one of the Top 50 Green Colleges by The Princeton Review; ranked in the top five nationally for sustainability achievements in the Sustainability Tracking, Assessment & Rating System (STARS); and mentioned in a 2012 Forbes article as one of the places "contributing to Pittsburgh's transformation into a destination for green living."

Building on these accomplishments, Chatham opened in 2014 the world's first fully sustainable campus in higher education, Eden Hall Campus. Consistently ranked as a best college by U.S. News & World Report in the Regional Universities North category, Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

To help support the work of the University we have an immediate opening for an Executive Assistant Office of Enrollment Management. The Executive Assistant Office of Enrollment Management reports to the Vice President for Enrollment Management (VPEM)

The Executive Assistant to the Vice President for Enrollment management is a detail-oriented, highly organized, and technically proficient professional who is responsible for assisting the Vice-President and enrollment team in the daily operations of the department.

Duties and Responsibilities:

Design and develop systems and procedures, which contribute to the efficient and effective operation of the office, ensuring that priority projects and processes are completed effectively, on time and budget. Assist with the selection, training, scheduling, assigning work, monitoring hours and performance of the student assistants and interns who work in the office of enrollment management. Plan and organize employee searches for the VPEM. Coordinate aspects of training for new employees, including but not limited to, new staff paperwork, new staff training schedules, training manuals, division flowcharts and employee lists. Oversee the Enrollment building and division assigned vehicles including communication with maintenance, housekeeping and public safety in order to maintain general upkeep. Develop enrollment reports for various meetings, events, vendors and other needs and other duties as assigned by the VPEM.


  • An Associate's degree or its equivalent is required. A Bachelor's degree is preferred.
  • Minimum five years' experience in a professional setting; ideally a college or university with demonstrated success in communication, organizational, project management and analytical skills is preferred.
  • A valid driver's license is preferred.

To ensure full consideration submit a cover letter addressing your qualifications for the position, a resume and contact information for three professional references.

Chatham University offers a competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Interested candidates should visit www.chatham.edu/careers and follow the instructions to complete the application process. To ensure full consideration, please submit a cover letter addressing the qualifications of the position, resume, and contact information for three professional references.

Chatham University is an Equal Opportunity Employer

Job Type Full-time