Sound Archives Metadata Librarian
Stanford, CA
Job Description
The Sound Archives Metadata Librarian is responsible to provide cataloging and metadata for published and digital materials and for the arrangement and description of archival collections of sound recordings and related materials in the Archive of Recorded Sound to allow efficient discovery of the items and collections. An asterisk indicates core responsibilities.


Cataloging and Metadata (50%)

  • Provides original cataloging for sound recordings and related materials including the preparation of authority work.
  • Creates non-MARC metadata for digitization projects.
  • Assists with devising and coordinating large scale cataloging projects (grant, outsourced, or in-house)
  • Analyzes and documents cataloging and metadata workflow, policies, and procedures and coordinates them with Music Metadata Services and the Sound Archives Librarian.
  • Remains current on local, national, and international cataloging and metadata standards and practices, OCLC Connexion, SIRSI Symphony, ArchivesSpace, etc. Remains informed of current trends in music cataloging and library metadata.
  • Regularly maintains cataloging and finding aid databases and resolves cataloging issues and problems.

Archival Arrangement and Description (30%)

  • Arranges archival sound recordings in all formats and materials related to collections of sound recordings according to accepted archival practices and standards to facilitate discovery for research and use.
  • Describes archival sound recording collections and related materials by creating finding aids using DACS and EAD applying LCSH and authority records according to archival standards.
  • Applies more product, less process principles to incoming collections to insure timely processing of new archival collections.
  • Prepares detailed finding aids for collections selected for more in-depth description identified by the Head Librarian, Head of Music Metadata Services, or Sound Archives Librarian.
  • Prepares processed archival collections for transfer to SAL 3

Administrative (15%)

  • Supervises student assistants and other staff in the Archive of Recorded Sound.
Assists in the preparation and writing of grant proposals.

Other Duties (5%)

Other duties as assigned.

Minimum Requirements:

Education & Experience:

  • MLS/MLIS degree from an ALA-accredited graduate school is required or equivalent in training and experience.
  • B.A. in music or equivalent is required with demonstrated subject knowledge of music history and theory. A graduate degree in music is highly desirable.
  • Demonstrated knowledge of music sound recording cataloging using RDA, LC authorities and vocabularies, and MARC formats in an automated cataloging system is required. Knowledge of music cataloging for other resource types (score, book, video, etc.) is highly desirable.
  • A minimum of three years' original music cataloging experience or a combination of original music cataloging and other relevant professional library experience is required. Experience creating NACO authority records is desirable. Experience with SIRSI Symphony and OCLC Connexion highly desirable.
  • Knowledge of or ability to learn DACS, EAD, LCSH, authorities, XML, and archival description is required. Experience with ArchivesSpace and the creation of web-based finding aids is desirable.
  • Knowledge of or ability to learn MODS is required. Knowledge of other non-MARC metadata standards, including BIBFRAME, is desirable.
  • Reading ability of at least one modern European language, German, French or Italian strongly preferred. Working knowledge of other languages is desirable.
  • Knowledge of audio archives principles and practices is preferred.
  • Knowledge of reference materials and research tools in music and audio recordings is required.
  • Ability to manage student assistants. Excellent written and verbal communication skills.
  • Excellent written and verbal communication skills

Physical Requirements*:

  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:
  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Job Type Full-time