Administrative Assistant
Lihue, HI
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Job Description
THE SALVATION ARMY
HAWAIIAN & PACIFIC ISLANDS DIVISION
JOB DESCRIPTION

Department: Lihue Corps
Position Title: Administrative Assistant
Supervisor: Officer
FLSA Status: Non Exempt
Date: August 6, 2018

General Statement: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.

JOB SUMMARY: Assist Corps with day-to-day operations. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings, obtaining supplies, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

ESSENTIAL QUALIFICATIONS:

High school graduate
Communicate well verbally and in writing.
Computer proficiency in MS Word, Excel
Operate general office machines (copier, fax, etc.)
Maintain regular and punctual work attendance
Personal Effectiveness/Credibility.
Thoroughness.
Collaboration Skills.
Communication Proficiency.
Flexibility.
Maintains confidentiality



ESSENTIAL FUNCTIONS:

  • Acts as a liaison with other departments and outside agencies, including high-level staff such as DC, DSB, and directors of each department (Finance, HR, Legal, Development)

  • Support Finance Department. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.

  • Organizing Agenda for Advisory board

  • Coordination and assist with Emergency Disaster Protocols

  • Coordinate Volunteers

  • Assist Corp with Programs and Seasonal Activities as needed

  • Effectively perform clerical and administrative support tasks

  • Maintain work area and files in an orderly manner

  • Understand and carry out oral and written instructions

  • Scan employee documents

  • Create new personnel files and maintain existing personnel files

  • General Department filing

  • Archive personnel files on a regular basis

  • File, photocopy and shred documents as necessary

  • Schedules and organizes meetings, travel, conferences and department activities for all members of the corps.

  • Establishes, develops, maintains and updates filing system.

  • Sorts and distributes mail..

  • Responds to regularly occurring requests for information.

  • Takes messages or fields/answers all routine and non-routine questions.

  • Handles confidential and non-routine information and explains policies when necessary.

  • Works independently and within a team on special nonrecurring and ongoing projects.

  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.


  • OTHER FUNCTIONS:
    Performs other duties as assigned.

    MENTAL DEMANDS:
  • Work under stressful conditions

  • Interact with others with courtesy and tact

  • Manage and prioritize multiple projects in an organized and efficient manner

  • Respond to crisis situations in a calm and effective manner

  • Ability to prioritize and complete projects on schedule

  • Maintain confidentiality


  • PHYSICAL DEMANDS:
    The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying up to 25 pounds.


    SKILLS/TECHNICAL KNOWLEDGE:
  • High school Diploma

  • Valid Hawaii driver's license


  • PREFERRED QUALIFICATIONS:
    AA degree or two years course work at a community college; familiar with The Salvation Army policies and procedures.

    EQUIPMENT NEEDS:
    Use office equipment such as computers, photocopiers, scanners, calculators, etc.

    The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.

    This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
    Job Type Full-time