Associate Program Officer - Board on Infrastructure and the Constructed Environment
Washington, DC
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Job Description

Job Description Summary:

Under general supervision, leads one or more of the organization's programs or projects. Conducts research and prepares research papers and/or summaries. Tracks relevant issues and compiles reports. Coordinates program or project activities, handling inquiries, organizing meetings and workshops, and developing materials. Supervises or assists with the supervision of support staff. Ensures the program or project meets its stated objectives. May assist senior staff in the development of programs/projects, including developing prospectuses and raising funds.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility, but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of program/project. Typically assist with supervision of staff, but certain positions may have full supervisory responsibilities for assigned staff.

Job Description:

The mission of the Division on Engineering and Physical Sciences (DEPS) is to provide independent and authoritative science, technology, engineering and related policy advice to the federal government and to the nation and to promote communications between the science and technology community, the federal government, and the interested public.

DEPS seeks to assess the role of science and technology in important public policy issues and to advance science and engineering, identifying needed research as well as improvements in data and research methods. In these ways, it fosters better science and technology and their use to support decisions on public policies and programs.

DEPS' work is organized around four broad areas:

  • Unique government missions in defense, space, and aerospace
  • National infrastructure challenges such as energy and environmental systems, information and telecommunications, manufacturing and engineering design, civil engineering, and the constructed environment
  • Science and engineering disciplines such as physics, astronomy, computer science and engineering, materials science and engineering, and the mathematical sciences and their applications.
  • Continuing assessments of federal government laboratories and research programs

The Board on Infrastructure and the Constructed Environment (BICE) advises the executive and legislative branches of government, other governmental and private sector organizations, and the general public on questions of technology, science, and public policy applied to:

  • the design, construction, operations, maintenance, security, and evaluation of buildings, facilities, and infrastructure systems;
  • the relationship between the constructed and natural environments and their interaction with human activities;
  • the effects of natural and manmade hazards on constructed facilities and infrastructure
  • the interdependencies of infrastructure systems (power, water, transportation, telecommunications, wastewater, buildings) and the potential for cascading failures

The BICE brings together in an independent forum expertise from a wide range of scientific, engineering, and social science disciplines to address problems and issues in these areas. It provides a unique structure to respond to specific requests from government, or to act on its own initiative with public or private sector support. To respond to requests, the BICE oversees committee activities involving studies, briefings, workshops, symposia, and a variety of information dissemination activities.
Established in 1946 as the Building Research Advisory Board, BICE and its predecessor organizations have been the principal units of the NRC concerned with the built environment. Although advisory services make up the bulk of BICE activities, a number of specific programs have been created and maintained over the years, the most significant and longest running of which is the Federal Facilities Council

ESSENTIAL JOB DUTIES:
1. Leads assigned program(s) or project(s). Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, consultants, program or project sponsors, and staff. Prepares reports on program or project activities.
2. Identifies and gathers research materials. Conducts background research. Synthesizes and edits research findings and technical data. Determines relevance of data and prepares background papers and technical summaries. Manages reference checking.
3. Organizes meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries.
4. Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.
5. Assists with supervising and mentoring staff. Assigns tasks and provides guidance and feedback to staff. Ensures required training is accomplished and participates in performance reviews. Serves as a resource to support staff.
6. Performs financial and administrative tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans.
7. Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, schools, and other organizations.
8. May assist in raising funds for current and future projects by conducting research on topics for new studies, writing proposals, and identifying potential sponsors. Where applicable, participates in managing funder/member/alumni relations.

NONESSENTIAL JOB DUTIES
Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Knowledge of issues in applicable discipline. Ability to solve varied and complex problems using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
Minimum Education/Training Requirements: Bachelor's degree in a related field or equivalent knowledge.
Minimum Experience: Three years of related professional experience.
Preferred Education and Experience: Advanced degree in a related field.

Preferred Education and Experience : Graduate degree in engineering or related science field, especially civil engineering, architectural, or systems engineering; knowledge of construction, building design, building systems, or facilities management. Five years professional experience in design, construction, or management of the built environment.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to program officer or director. Sets objectives with supervisor and receives input and advice as needed. Assists in the supervision of project/program staff.
Work Environment: Office environment, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of Columbia
Job Type Full-time