Employment & Training Specialist 1
San Francisco, CA
Job Description


LOCATION: City College of San Francisco, Workforce-Coordination (CalWORKs Program) - 50 Frida Kahlo Way, San Francisco, CA 94112.

CONTACT (for information regarding position): Gabriela Ulloa, Program Coordinator, CalWORKs Program, (415) 452-5701, gulloa@ccsf.edu.

APPOINTMENT TYPE: Permanent-Exempt: Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

This position is grant funded and funding is reviewed on a yearly basis. Hours are subject to change after appointment dependent upon grant status.

WORK SCHEDULE: Full Time 40 hours/week, Full Fiscal Year (260 Days).


Under the direct supervision of the CalWORKs Coordinator, the Employment and Training Specialist develops, promotes, implements, and provides work study opportunities, internships and career options for students in the CalWORKs Program; coaches students in employment skills; assists with coordinating career information workshops, and recruiting opportunities; acts as a liaison to provide students with resources regarding the assigned program to aid in furthering their education and successfully obtaining employment during and after the completion of their education; provides information to students, faculty, and other District staff; provides assistance for a wide variety of assignments related to the development and implementation of assigned programs, projects, and services. Receives direct supervision from assigned manager. No supervision exercised, but may provide technical and functional direction and training to student workers.

1. Establishing, maintaining and monitoring documents, activities, and schedules to meet program and funding requirements;

2. Recruiting, selecting, enrolling, informing, and referring student participants;

3. Assisting student participants to succeed in meeting their goals for education and training.

4. Working with Coordinator, faculty, staff to support program goals, ensure quality record-keeping, and make certain that the CalWORKs Work Study component is sustained.


1. Promotes work study in the community and on campus in order to increase awareness and enrollment of CalWORKs Work Study purposes and contributions to community betterment. Develops additional support, participation, and sponsorship for the projects among public and private sector organizations and businesses, and community-based organizations.

2. Meets with students on a one-on-one basis to identify and evaluate career interests, employment readiness and associated qualifications; coaches students on various employment skills, including resume, cover letter, and other employment document development, job searching, networking, interviewing, and transitioning from the classroom to the workforce; refers students to available positions, follow up with students and employers to ensure placements are satisfactory and successful.

3. Reviews and approves resumes submitted for work study placement and seeking permanent employment; assists students with setting up and uploading career documents; assists students with completing online job applications.

4. Assists with coordinating and conducting employment preparation and career information workshops; creates, develops, and revises workshop materials, handouts, and packets.

5. Markets upcoming program, services, and events through various communication venues and social media; assists in the developing flyers, brochures, and other marketing materials.

6. Communicates with faculty to gather specific information on vocational programs and to solicit cooperation and assistance in making employment for students and graduates successful.

7. Obtains proof of eligibility for CalWORKs Work Study program; promotes and solicits work study employment opportunities on campus; maintains an employment opportunity listing with position information; refers students to appropriate work study placement opportunities; verification and other letters if needed to meet program requirements or for requesting agencies.

8. Plans, coordinating and implementing various related events and outreach and recruitment activities.

9. Attends and participating in program-related community activities, advisory boards, and professional conferences and meetings concerned with the development and implementation of assigned programs and/or projects.

10. Compiles information and data for various reports; checks and ensures accuracy of the data.

11. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

12. Performs other related duties as assigned.

Minimum Qualifications


Any equivalent combination of training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

1. Training: Completion of a four year college or university with a baccalaureate degree preferably in Behavioral Science or a closely related field.

2. Experience: Two years public contact experience including interviewing to obtain information. Note: Work experience with the District as a College Work Study student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.

Note: Work experience with the District as a College Work Study student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.


1. Knowledge of CalWORKs Program at county level and/or community college setting and requirements.

2. At least one (1) year experience in a community college setting.

3. At least one (1) year experience with CalWORKs Program.

4. At least one (1) year experience in job development/placement and/or work study.

5. Ability to work effectively with faculty, staff and students from diverse backgrounds to build teams committed to mutual support and common goals.

6. Knowledge of work study, work experience, job development, apprenticeship, and internships in assisting students with employment.

7. At least one (1) year experience using Banner software or similar software.

8. Ability to negotiate effectively with school, college and agency staff to meet mutual identified goal.

9. Strong oral and written communication skills, including experience with and commitment to excellent customer service.

10. Skills to use desktop computer to prepare basic correspondence, reports, data bases, spreadsheets, and promotion material.

How To Apply

To be considered a candidate for this position, an online application must be submitted by the filing deadline on City College of San Francisco's website at http://jobs.ccsf.edu/postings/4030 along with the following materials. Substitution of required documents is not permitted. Note the employment history portion of the application must be filled out.

1. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND

2. A current resume summarizing educational background and related work experience; AND

3. Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 241-2446 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: June 17, 2019
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-9702-097776
CCD Department 14 / ER / (415) 241-2252


New employees hired on or after October 1st, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).
Job Type Full-time