Records Assistant and Manuscript Processor
Waltham, MA
Job Description

Brandeis University seeks to hire a Records Assistant and Manuscript Processor in the University Records Management, Brandeis Library department.

Position Purpose:

The Records Analyst/Manuscript Processor is a dual role, supporting the operations and growth of the University Records Management (URM) program, and also processing archival manuscript collections as part of the Archives & Special Collections Department. Reporting to the Director of University Records Management, the Records Analyst/Manuscript Processor coordinates with the Brandeis community and external vendors, performs research toward the establishment of appropriate records retention policy, and assists in developing records solutions for all forms of media. In coordination with other Archives & Special Collections staff, the Records Analyst/Manuscript Processor also undertakes archival processing of manuscript collections, including arranging, describing, and creating finding aids for collections.

Essential & Other Functions:

  • Working closely with the Program Director for University Records Management, coordinates document scanning, offsite storage and retrieval, and destruction services for University records, interacting with URM's internal customers and external vendors.
  • Maintains efficient statistics and budget information for these services.
  • Performs regulatory research and benchmarking efforts in the establishment and maintenance of the Brandeis records retention policy.
  • Works directly with functional offices to ensure that records policy is current and that record-related needs are fulfilled.
  • Supports URM outreach, making URM services visible to the Brandeis population while raising awareness of University recordkeeping responsibilities.
  • Supports internal record audit activities and reporting.
  • Conducts surveys of various archival and manuscript collections.
  • Writes and implements processing plans in consultation with the Special Collections Librarian or University Archivist.
  • Arranges, describes, and creates online finding aids for collections according to accepted archival standards.
  • Assists staff with archival appraisal projects.
  • Identifies items that are candidates for preservation work.
  • Applies basic preservation tasks to archival materials.
  • Prepares materials for offsite storage.
  • Performs other duties as assigned.

Position Requirements:

  • Bachelor's degree required
  • Graduate level coursework, degree in Archives or Information Management, or previous work experience in records management, archives, or special collections strongly preferred.
  • Knowledge of archival processing and descriptive standards, including DACS
  • Familiarity with records retention schedules and regulatory research.
  • Familiarity with archival theory and techniques, including minimal processing
  • Awareness of standard information technology components, trends, and issues.
  • Detail-oriented approach, strong written and verbal communication skills, ability to work both independently and collaboratively.

Job Type Full-time