Conference Programs and Events Intern
Arlington, VA
Job Description
Start Date: June 2019
End Date: February 2020, with possible extension into Spring 2020
Basic Function of the Position: This position provides hands-on experience on the planning, logistics and marketing components on CES 2020 conference program and other CTA events.

Critical Duties and Responsibilities:
  • Assist with CES conference program and CTA event logistics including catering, housing lists and signage orders.
  • Maintain CES Conference scheduled and speakers as assigned by venue lead.
  • Assist with CES partner communications and deliverable collection.
  • Provide customer service to CES speakers, assisting with registration and website profiles, as well as overseeing the department email inboxes.
  • Maintain registration lists and reports for both CTA events and CES conference program.
  • Act as the liaison to the Marketing team to manage the deliverable timelines, review marketing collateral, track conference logo submissions. Lead conference-related copy writing, edits and managing a timeline of website content input, serving as the primary manager for all CES program agenda edits.
  • Support CES on-site temp staff training by compiling training documents and the on-site training plan.
  • Maintain a running agenda of CES project milestones and minutes for weekly team planning meetings.
  • Assemble event shipments, organize manifest, pack materials, and track freight.
  • Perform other duties as required by business need, including assistance with CES Asia.
  • Travel to Las Vegas in January to assist with operations in one of the CES conference speaker ready rooms.

Work Experience:
  • Customer service experience preferred.
  • Experience working in a team-oriented environment.
  • Work and/or internship experience in an office environment preferred.
  • Experience in meetings/conventions/special events preferred.

Education and Knowledge/Skills/Abilities:
  • Bachelor's degree required.
  • Excellent interpersonal and communication (oral and written) skills.
  • Excellent computer with proficiency in Microsoft Office (mail merges in Word and spreadsheet management in Excel).
  • Time management, organization and task prioritization, and ability to meet deadlines are required.

Additional Information:
  • Available to travel to CES January 2020.
  • Internship requires 35-40 hours a week, with potential for overtime hours leading up to, and on-site at CES
  • Hourly rate $15
Job Type Internship