2017 Secretaries and Administrative Assistants
Median Pay: US$36,500
Entry Level: High school diploma or equivalent
Summary
Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.
Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research - for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students' records.

ED Patient Care Tech I

Type: Full Time, Full Time Alumnus
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Providence, RI

Program Assistant

Type: Part Time
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Lab Processor

Type: Full Time, Full Time Alumnus
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CERTIFIED MEDICAL ASSISTANT-OCCUPATIONAL HEALTH

Type: Part Time
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Type: Full Time, Full Time Alumnus
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Residency Program Secretary, Residency Program, NCH, 8:30a-5p

Type: Full Time, Full Time Alumnus
SCOPE OF POSITION Provide administrative/secretarial support to the Residency Program and perform diversified secretarial functions. * Scanning, typing various documents, filing, follow-up on tasks, didactic reminders, emailing, paging residents, medical students and preceptors. Assist with...
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Emergency Room: Registered Nurse - RN (Full Time: 11a - 11p)

Type: Full Time, Full Time Alumnus
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Emergency Department Secretary Tech

Type: Full Time, Full Time Alumnus
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Labor & Delivery: Registered Nurse - RN (Full Time: 7p - 7a)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
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Registered Nurse (RN) - NICU (PRN)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
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Registered Nurse (RN) - Medical Unit (PRN)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
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Budget Analyst

Type: Full Time, Full Time Alumnus
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PHARMACY TECHNICIAN

Type: Full Time, Full Time Alumnus
Job Summary:Under the supervision of the Director of Pharmacy or the Charge Pharmacist, and in accordance with the department policies and procedures, assists with the routine, non-judgmental aspects of the delivery of hospital pharmacy services. Obtains the supervising pharmacist's approval...
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Registered Nurse (RN) Critical Care (Days)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
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Unit Secretary/Coordinator

Type: Part Time
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ER Tech - Emergency Department - Full Time, Mid-Shift

Type: Full Time, Full Time Alumnus
Baptist Health strives to cultivate a close-knit, positive and professional environment that encourages our employees to want to come to work every day.When you choose Baptist, you have an opportunity to play a role in providing compassionate, quality care that makes a difference in the lives of...
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RN - ICU/CCU -PRN

Type: Part Time
Baptist Health strives to cultivate a close-knit, positive and professional environment that encourages our employees to want to come to work every day.When you choose Baptist, you have an opportunity to play a role in providing compassionate, quality care that makes a difference in the lives of...
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Type: Full Time, Full Time Alumnus
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Type: Full Time, Full Time Alumnus
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Medical Secretary B

Type: Full Time, Full Time Alumnus
Welcome to Western Connecticut Health Network, a comprehensive group of Hospitals, Medical Practices and Home Care designed to know our patients well. WCHN is comprised of Danbury, New Milford, and Norwalk Hospital as well as Western Connecticut Home Care, and Western Connecticut Medical Group. We...
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