2017 Secretaries and Administrative Assistants
Median Pay: US$36,500
Entry Level: High school diploma or equivalent
Summary
Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.
Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research - for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students' records.

Intern - Political Affairs [Temporary]

Type: Internship
The internship in the Office of the Special Representative of the Secretary-General (SRSG) for Children and Armed Conflict (CAAC) is for six months, although a shorter period of time would also be considered. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under...
Apply Share

Department Secretary - Sleep Laboratory Part-Time

Type: Part Time
ResponsibilitiesResponsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the Director. Participates in the department's...
Apply Share

Medical Secretary

Type: Full Time, Full Time Alumnus
Welcome to Western Connecticut Health Network, a comprehensive group of Hospitals, Medical Practices and Home Care designed to know our patients well. WCHN is comprised of Danbury, New Milford, and Norwalk Hospital as well as Western Connecticut Home Care, and Western Connecticut Medical Group. We...
Apply Share

Medical Assistant/Secretary

Type: Part Time
Welcome to Western Connecticut Health Network, a comprehensive group of Hospitals, Medical Practices and Home Care designed to know our patients well. WCHN is comprised of Danbury, New Milford, and Norwalk Hospital as well as Western Connecticut Home Care, and Western Connecticut Medical Group. We...
Apply Share

Secretary C

Type: Part Time
Summary:Under general supervision provides a variety of secretarial duties such as typing scheduling appointments for procedures in multiple rooms simultaneously processing and reconciling billing information. Managing a multiline telephone system. Provides administrative assistance as requested....
Apply Share
Providence, RI

Unit Secretary

Type: Full Time, Full Time Alumnus
POSITION SUMMARYPlease provide a brief, high-level description stating the essential responsibilities of the position. The summary should be no longer than 3 to 4 sentences and should provide a general synopsis of the job in as few words as possible. Click on the link below for instructions on how...
Apply Share

Unit Secretary

Type: Full Time, Full Time Alumnus
OverviewHow have you impacted someone's life today? At Hackensack Meridian Health our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers...
Apply Share

Secretary Receptionist

Type: Full Time, Full Time Alumnus
Job ID 19000B18Available Openings 1Position Specific InformationNew grads welcome! No dialysis experience-we provide all trainingNo Sundays, every other SaturdayPTO- 5 weeks off3- 12 hour shifts per weekTuition Reimbursement OfferedClinical Advancement Program-get rewarded for advancing your...
Apply Share
Sicklerville, NJ

ER Tech - Emergency Department - Part Time, Third Shift

Type: Full Time, Full Time Alumnus
Baptist Health strives to cultivate a close-knit, positive and professional environment that encourages our employees to want to come to work every day.When you choose Baptist, you have an opportunity to play a role in providing compassionate, quality care that makes a difference in the lives of...
Apply Share

Fall Extern

Type: Full Time, Full Time Alumnus
DutiesSummaryCome work for the USPTO, we have been ranked as one of the Best Places to Work in the Federal Government ®! The U.S. Patent and Trademark Office has been serving the economic interests of America for more than 200 years. Headquartered in Alexandria, VA, the agency has over 12,000...
Apply Share

Ambulatory Coordinator

Type: Part Time
Regions Hospital has an opening for a part time Ambulatory Coordinator in our Cancer Care Center. Under the direction of the Outpatient Oncology Nurse Manager, provides reception, scheduling, and other clerical functions in the oncology setting, which includes clinic as well as chemotherapy/...
Apply Share

Weekend Only Nursing Assistant Tech - 5 North/South Telemetry - Part Time, Days

Type: Part Time
Baptist Health strives to cultivate a close-knit, positive and professional environment that encourages our employees to want to come to work every day.When you choose Baptist, you have an opportunity to play a role in providing compassionate, quality care that makes a difference in the lives of...
Apply Share

Legal Secretary

Type: Full Time, Full Time Alumnus
This position performs a variety of secretarial and/or administrative duties for assigned attorneys. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client...
Apply Share

Trial Attorney

Type: Full Time, Full Time Alumnus
DutiesSummaryThe Trial Attorney position is located in the Office of General Counsel with 1 position located in Chicago, IL and one position located in Kansas City, KS.ResponsibilitiesAs a Trial Attorney, you will:Participate with U.S. Attorneys in preparing and handling both affirmative and...
Apply Share

Unit Secretary, Telemetry Department, PRN

Type: Part Time
DescriptionSHIFT: PRNSCHEDULE: PRN/Per DiemUnit Secretary, PRN (FTE 0.001)
Apply Share

Critical Care: Registered Nurse - RN (Full Time: 7pm - 7am)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
Apply Share

STEM Community Outreach Graduate Student

Type: Full Time, Full Time Alumnus
Organization NameCPA-CPO/Communications and Public Affairs-Community Partnerships OfficeWhat You Will DoThe Community Partnerships Office (CPO) in the Communications and Public Affairs Division has an immediate opening for a Graduate Research Assistant. The selected candidate will work on education...
Apply Share

CERTIFIED NURSING ASSISTANT/ UNIT SECRETARY - CARDIOTHORACIC ICU

Type: Full Time, Full Time Alumnus
JOIN US EACH WEDNESDAY FROM 2PM - 3PM FOR OUR VIRTUAL CHATS. MORE INFORMATION ON OUR WEBSITE AT WWW.BEEBEHEALTHCARE.ORGCardiothoracic Unit
Apply Share

Student Assistant - Human Resources Bureau

Type: Part Time
The Office of the Secretary of State (SOS) is seeking to hire a student assistant to work in the Human Resources Bureau (HRB) within the Management Services Division (MSD). The position provides an opportunity to practice professional skills while providing support and assistance to HRB staff...
Apply Share

Deputy Assistant Secretary for Western Hemisphere

Type: Full Time, Full Time Alumnus
DutiesSummaryThe International Trade Administration (ITA), Global Markets is looking for an innovative executive to work serve as the Deputy Assistant Secretary for the Western Hemisphere. The ideal candidate will have knowledge related to managing operations and resources for programs that promote...
Apply Share