2017 Secretaries and Administrative Assistants
Median Pay: US$36,500
Entry Level: High school diploma or equivalent
Summary
Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.
Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research - for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students' records.

JMH ED Secretary Part Time

Type: Part Time
JOB SUMMARYResponsible to the Nurse Manager and nursing staff of the Emergency Medicine department for the performance of a variety of clerical duties in accordance with procedures and guidelines within the Department of Nursing.JOB QUALIFICATIONSEducation: High school graduate.Experience:...
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Clinical Secretary

Type: Full Time, Full Time Alumnus
The Joseph J. Peters Institute seeks a full time Clinical Secretary to provide clerical support to clinicians and management/supervisory staff. This position provides administrative and clerical support to Program Director and Office Manager and performs duties associated with receptionist front...
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Secretary-Operating Room PT Day

Type: Part Time
JOB SUMMARY:Under direct supervision of Head Nurse in charge, assumes responsibility for monitoring access to operating room. Assumes responsibility for working within the organizational structure of the operating room and facilitating the operating room schedule. Performs clerical duties, as well...
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Unit Secretary

Type: Full Time, Full Time Alumnus
Summary:Coordinates the flow of patient activity and information on the unit/clinic based on currently approved policies and procedures recognized by the Hospital. Functions as a member of the Health Care Team under the direction of Clinical Manager or designee to perform a variety of clerical...
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Providence, RI

Front Office Float - Loch Haven OB/GYN - Winter Garden

Type: Full Time, Full Time Alumnus
Under the supervision of the Front Office Manager, the Front Office Float is responsible for providing assistance and coverage for the following positions: Service Representative, Appointment Secretary, Managed Care Referral Coordinator and Medical Records/Scanning. The Front Office Float registers...
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Winter Garden, FL

Unit Secretary Full-time Days

Type: Full Time, Full Time Alumnus
DescriptionSHIFT: Days (rotating weekends)SCHEDULE: Full-timeLafayette Regional Health Center is a 25-bed acute care facility that is deeply rooted in the community it serves. Lafayette Regional includes all new private rooms with private baths, state-of-the art imaging and testing services, a full...
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RN--ED and 5C Observation Unit, Moses H. Cone Hospital

Type: Full Time, Full Time Alumnus
LOCATION: Moses H. Cone Hospital -EMERGENCY ROOM and 5C Observation UnitCITY: GreensboroJOB DETAILS:Exempt: No | FTE: 0.09 (36 hours/week) | Schedule: 7 pm to 7 amJOB SUMMARY:Assesses, plans, implements, documents, organizes, prioritize, delegates, supervises and coordinates the care of neonatal,...
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Greensboro, NC

Unit Secretary - Full Time - Varied Schedule - 2 East - Stratford, NJ

Type: Full Time, Full Time Alumnus
Performs clerical duties and acts as a receptionist on the unit. Communicates with health care professionals to foster efficient unit operations. Ability to prioritize and accomplish a wide range of tasks within a rigid time schedule.Ability to read and communicate in the English language. High...
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Unit Secretary Full-time Days

Type: Full Time, Full Time Alumnus
Lafayette Regional Health Center is a 25-bed acute care facility that is deeply rooted in the community it serves. Lafayette Regional includes all new private rooms with private baths, state-of-the art imaging and testing services, a full range of general and laparoscopic surgeries, wellness...
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Medical Call Center CSR/Scheduling - East Mesa

Type: Full Time, Full Time Alumnus
If you are seeking to join a stable and established organization with high employee and patient satisfaction ratings, then Tri-City Cardiology is for you! Tri-City Cardiology has been serving the healthcare needs of the East Valley for 40 years.Are you an experienced customer service representative...
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Unit Secretary - Full Time - 7a-7p- 4 West - Stratford, NJ

Type: Full Time, Full Time Alumnus
Performs clerical duties and acts as a receptionist on the unit. Communicates with health care professionals to foster efficient unit operations. Ability to prioritize and accomplish a wide range of tasks within a rigid time schedule.Ability to read and communicate in the English language. High...
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Unit Secretary

Type: Part Time
Summary:Coordinates the flow of patient activity and information on the unit/clinic based on currently approved policies and procedures recognized by the Hospital. Functions as a member of the Health Care Team under the direction of Clinical Manager or designee to perform a variety of clerical...
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Providence, RI

ASSISTANT INSPECTOR GENERAL FOR INVESTIGATIONS

Type: Full Time, Full Time Alumnus
DutiesSummaryWe are seeking highly motivated people to join our multidisciplinary team of professionals. If you want challenge, diversity, and the chance to have a positive impact on government, take a look at the Department of Commerce Office of Inspector General (OIG). Ideal candidates will have...
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Neuro ICU: Registered Nurse - RN (Days)

Type: Full Time, Full Time Alumnus
This position is responsible for coordinating the total nursing care of assigned patients including assessment, planning, implementation, and documentation. The RN is responsible for delegating to and supervising the job classes of: student nurse, LPN, nursing assistant, and unit secretary. The RN...
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NESF_Unit Secretary, Labor and Delivery, Per diem

Type: Full Time, Full Time Alumnus
JOB SUMMARYReporting to the Nurse Manager, and with supervision from the Charge Nurse or the Registered Nurse, the Unit Secretary is responsible for coordinating patient flow on the unit; processing patient orders; preparing and disassembling patient charts; preparing forms and documents required...
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RN PRN - ICU/CCU - Nights

Type: Part Time
Baptist Health strives to cultivate a close-knit, positive and professional environment that encourages our employees to want to come to work every day.When you choose Baptist, you have an opportunity to play a role in providing compassionate, quality care that makes a difference in the lives of...
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Medical Assistant/Secretary 3

Type: Part Time
The following position is currently available at Janian Medical Care, P. C.MEDICAL ASSISTANT/ELIGIBILITY SPECIALIST(Part Time/21 hours per week)Janian Medical Care, P.C., seeks a medical assistant to work in a dual role as both a medical assistant for our primary care program (two days a week) and...
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Unit Secretary - Full-time

Type: Full Time, Full Time Alumnus
Oschner Rehabilitation Hospital
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Legal Secretary - Corporation Counsel

Type: Full Time, Full Time Alumnus
$35,762 - $46,573 a year
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RN--ED, 36 hours/week, 9 am to 9 pm, MedCenter HP

Type: Full Time, Full Time Alumnus
LOCATION: MedCenter High Point, HSD-ED High Point MedCenterCITY: High PointJOB DETAILS:Exempt: No | FTE: 0.9 (36 hours/week) | Schedule: 9 am to 9 pm, includes every other weekend | On Call: NOJOB SUMMARY:Assesses, plans, implements, documents, organizes, prioritize, delegates, supervises and...
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High Point, NC