2017 Secretaries and Administrative Assistants
Median Pay: US$36,500
Entry Level: High school diploma or equivalent
Summary
Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.
Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research - for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students' records.

Registered Nurse (Cardiac Catheterization Lab) Part-Time 0.2 FTE

Type: Full Time, Full Time Alumnus
DutiesSummaryThe Cardiac Catheterization Staff Nurse position is located in the Cardiac Catheterization Unit of the Department of Hospital and Specialty Medicine Division at the VA Portland Health Care System.This is an open and continuous vacancy announcement and is subject to close once a...
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Unit Clerk, Float Pool- 66 hrs/ Bi-weekly, FT Benefits, Nights

Type: Full Time, Full Time Alumnus
Under direct supervision, and according to established policies and procedures, performs a variety of clerical, reception, logistical, customer service and sitter duties for assigned patient care service or nursing unit. Operates on-line computer terminal to transcribe orders and enter/retrieve/...
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Unit Clerk, Float Pool- FT NIghts

Type: Full Time, Full Time Alumnus
Under direct supervision, and according to established policies and procedures, performs a variety of clerical, reception, logistical, customer service and sitter duties for assigned patient care service or nursing unit. Operates on-line computer terminal to transcribe orders and enter/retrieve/...
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General Engineer/Physical Scientist

Type: Part Time
DutiesSummaryA successful candidate in this position will develop and interpret Government-wide and Department-wide policies, procedures and guidance; perform document reviews; and conduct training. The Office of the Associate Under Secretary for Environment, Health, Safety, and Security (AU)...
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PT Marketing Assistant

Type: Part Time
The marketing assistant is to partner the radio marketing department in any and all projects including but not limited to: marketing campaign management, special events and broadcasts. This part-time position is for 20 hours per week.Essential FunctionsReasonable accommodations may be made to...
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Unit Secretary, 20 hrs, eves, e/o wknd, Adol Psych, Mt. Sinai Campus

Type: Full Time, Full Time Alumnus
JOB SUMMARY Reporting to the Nurse Manager, and with supervision from the Charge Nurse or the Registered Nurse, the Unit Secretary is responsible for coordinating patient flow on the unit; processing patient orders; preparing and disassembling patient charts; preparing forms and documents required...
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School Secretary I (10-month)

Type: Full Time, Full Time Alumnus
This is an ACE/AFSCME, Local 2250, 10-Month Position, Pay Table 700 - Grade 13Hourly Range: $16.51 - $31.64 (external candidates may not be placed above Step 6, $21.59, due to contractual requirements)CLOSING DATE: February 28, 2019Detailed DescriptionDUTIES & RESPONSIBILITIES:To perform this...
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SR ADMINISTRATIVE ASST-SOCIAL WORK

Type: Full Time, Full Time Alumnus
Mission StatementThe mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees...
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Unit Secretary - Med Surg

Type: Part Time
GENERAL SUMMARY OF DUTIES -Provides indirect patient care in the hospital setting. Prepares and compiles records in the facility. Follows directions from physician and nursing staff. On occasion this position will require work to be performed in areas that may be accessible to pharmaceuticals. This...
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Student Volunteer - STEM

Type: Full Time, Full Time Alumnus
DutiesSummaryThis position is being filled under the Pathways Student Volunteer Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with public service experience based upon their majors and area(s) of...
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Unit Clerk/Secretary FT Quail Run Behavioral Health

Type: Full Time, Full Time Alumnus
Each HUC shall coordinate and maintain a variety of non-clinical and ancillary services of assigned patient care unit(s) in support of nursing services. This is including, but not limited to, maintenance requests, patient supplies, dietary requests, clerical support, answering phones, and related...
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Secretary 2

Type: Full Time, Full Time Alumnus
$46,721 - $61,096 a yearSouthern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers a diverse and...
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Student Trainee (Law Clerk), CG-0999-7/9

Type: Part Time
DutiesSummaryThe practice of law at the FDIC reflects the broad nature of the FDIC's work as well as its unique statutory powers. For example, because the FDIC has independent litigating authority, our attorneys practice before virtually all courts. FDIC attorneys develop case strategy, write...
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Correspondence Specialist

Type: Full Time, Full Time Alumnus
DutiesSummaryThis position is located in the Office of Housing Operations.This opportunity is also open to Status eligibles under Announcement 19-HUD-280 . Please refer to that announcement for details on open period, eligibility, and how to apply.ResponsibilitiesAs a Correspondence Specialist, you...
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Unit Secretary Trauma Neurosciences PRN

Type: Full Time, Full Time Alumnus
Unit Secretary Trauma Neurosciences PRN(Job Number: 08936-77771)Work Location: United States-Colorado-Lone Tree-Sky Ridge Medical CenterSchedule: PRN/Per DiemJob Type: Admitting Registration Clerical & Scheduling
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Tech Nursing Unit Secretary - Satellite ER

Type: Part Time
OverviewHow have you impacted someone's life today? At Hackensack Meridian Health our healthcare teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term...
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Part-Time Administrative Assistant (Forum on Faith and Life)

Type: Part Time
To provide quality, professional administrative assistance within and through the Forum on Faith and Life for the benefit of students, faculty, staff, and guests, community members and stakeholders of Concordia College - Moorhead, Minnesota.Greet, welcome and assist students, faculty, staff, guests...
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Department Secretary - SMNJ Medical Education

Type: Full Time, Full Time Alumnus
ResponsibilitiesResponsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization�s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the Director. Participates in the department�s performance...
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Unit Secretary

Type: Full Time, Full Time Alumnus
ResponsibilitiesResponsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization?s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the Director. Participates in the department?s performance...
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Associate Deputy Assistant Secretary of the Air Force for Science Technology and Engineering

Type: Part Time
DutiesSummaryYou will serve as an ELECTRICAL ENGINEER in the CAPITAL IMPROVEMENTS DIVISION of NAVAL FAC ENGINEERING CMD WASH.ResponsibilitiesYou will review electrical engineering design work performed by others to ensure compliance with engineering practices or specifications.You will establish...
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