2017 Administrative Services Managers
Median Pay: US$86,110
Entry Level: Bachelor's degree
Summary
Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep.
Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees' productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization's records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization's attorneys, technology, and business operations personnel.

Administrator- Department of Pediatrics

Type: Full Time, Full Time Alumnus
As one of the nation's leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary...
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Wilmington, DE

Lead Social Worker (HUD-VASH SUD Specialist)

Type: Full Time, Full Time Alumnus
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Intern - Neuroscience

Type: Internship
Work Schedule/Days: Day / Monday - Friday; VariableEmployment Type: TemporaryLocation: Scottish RiteRequisition #: 31402JOB SUMMARYThe Intern in the Neuroscience program allows interns the opportunity to gain hands-on experience related to their field of study by working on meaningful projects...
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Foundation Intern - Legacy and Major Gifts

Type: Internship
Work Schedule/Days: Day / Monday - FridayEmployment Type: TemporaryLocation: Park North - DartmouthRequisition #: 31586JOB SUMMARYThe Foundation Intern with the Major and Legacy Gifts program allows interns the opportunity to gain hands-on experience related to their field of study by working on...
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Project Management Undergrad Intern

Type: Internship
Lay the groundwork for a dynamic future with an industry leader. At Kaiser Permanente, you'll forge lasting relationships with colleagues across the organization while enjoying the opportunity to grow your experience and hone your expertise on assignments that have real impact. Our interns...
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Expediter Intern

Type: Internship
Expediter InternReports to: Subsidiary Department Manager and Shareholder Development CoordinatorStatus: Temporary, Full-time, Non-exemptSubsidiary: Patrick Mechanical, LLCLocation: Fairbanks, AKThe Aleut Corporation and its subsidiaries are seeking applications from highly motivated Aleut...
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PATIENT CARE ASSISTANT

Type: Full Time, Full Time Alumnus
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INTERN

Type: Internship
Stockman Bank of Montana:Stockman Bank of Montana provides community banking, investment management and insurance services across Montana, northern Wyoming, and western North Dakota. Stockman Bank is the largest family owned bank in Montana with 36 branches across Montana.Internship Description:...
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Regional Technician, GG-0301-7/9/11/12-Census-EXT-CB

Type: Full Time, Full Time Alumnus
DutiesSummaryApplicants must reside within commuting distance to the Boise, ID Area Census Office (ACO), located in the 83704 Zip Code to be considered for this position. Initially, a work at home position until the opening of the Boise ACO in mid-2019. At that time, the employee will be required...
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Summer Intern - IT Data Center Infrastructure Virtualization Services

Type: Internship
The Summer Internship Program at Arkansas Blue Cross and Blue Shield is a key source for identifying, attracting and developing future talent within our company. Arkansas Blue Cross Blue Shield is looking for self-motivated candidates who possess a strong technical aptitude, keen analytical and...
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Year Round Intern - UP Museum

Type: Internship
The Union Pacific Railroad Museum, located in a historic Beau Arts-style building in downtown Council Bluffs, Iowa; historic Mile 0 for Union Pacific, houses one of the nation's oldest corporate collections. A mix of artifacts, photographs, and documents make up the unique inventory that...
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Council Bluffs, IA

Intern

Type: Internship
TITLE: Integrated Marketing InternDEPARTMENT: Summit Marketing SolutionsSTATUS: Internship /Full-timeREPORTS TO: Assistant Account ExecutiveWe want YOU:Summit Group's Food & Beverage Marketing team is looking for a full-time Integrated Marketing Rockstar Intern for a 10 - 12 week paid...
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Administrative Assistant I

Type: Full Time, Full Time Alumnus
Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight. [For a detailed job description for this Los Rios Classified...
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Supervisor-Quality and Risk Management

Type: Full Time, Full Time Alumnus
Supervisor - Quality and Risk Adjustment is responsible for coordinating the day - to - day operations of the Clinical Quality Analyst (CQA) program by overseeing the workflow of the clinical coding team, facilitating staff and client communications and serving as a liaison between staff and...
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Saint Petersburg, FL

Unit Clerk/Secretary FT Quail Run Behavioral Health

Type: Full Time, Full Time Alumnus
Each HUC shall coordinate and maintain a variety of non-clinical and ancillary services of assigned patient care unit(s) in support of nursing services. This is including, but not limited to, maintenance requests, patient supplies, dietary requests, clerical support, answering phones, and related...
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Patient Care Assistant - P3W, Adolescent Psychiatry,College Hill - 24 Hours/Week, Nights, Every other Weekend

Type: Full Time, Full Time Alumnus
DEPARTMENT: Division of Patient ServicesSUPERVISOR'S TITLE: Clinical Director or Clinical Manager or Manager of Support ServicesCOLLABORATIVE RELATIONSHIPS: All members of the intradisciplinary healthcare team, the Behavioral Safety Team (BST), and the Child Life/Adaptive Care TeamTITLES...
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Member & Community Relations (Human Resources) Development Program Representative

Type: Full Time, Full Time Alumnus
HNI Corporation is one of the largest office furniture manufacturers in North America and the nation's leading manufacturer of hearth products. Our businesses comprise some of the strongest and best-known brands in these industries. With deeply held values that were born with the corporation...
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Intern - Foundation : June - December

Type: Internship
Work Schedule/Days: Day / Monday - FridayEmployment Type: TemporaryLocation: Park North - DartmouthRequisition #: 31547JOB SUMMARYThe Foundation Intern will gain hands-on experience related to their field of study by working on meaningful projects alongside Children's professionals. You will...
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Supervisory Program Analyst

Type: Full Time, Full Time Alumnus
Incumbent serves as Supervisory Program Analyst, Assistant Director - International Affairs (AD-IA). As such, s/he is responsible for insuring staffs within the Divisions of International Conservation, Management Authority, and Scientific Authority receive support service functions in the areas:...
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Summer Humanitarian Policy & Advocacy Intern

Type: Internship
SummaryThe Public Policy & Advocacy (PPA) department is looking for a student to serve as a Humanitarian Policy and Advocacy Intern. S/he will report directly to the International Humanitarian Response Public Policy and Advocacy Team in DC. S/he will assist in daily activities and, with...
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